Log in

Home Page



CONFERENCE ASSISTANTS are Regular, Retired or Lifetime members of STANYS who have chosen to utilize their conference time by assisting the Conference leadership, presenters, guests and attending members.

Conference Assistants (CA)  are able to attend the conference at a considerable savings and are in a position to establish networks with other science teachers & presenters from across NYS. (see "Perks" below)

 A great effort is made to:
  • place CAs in one of their top three choices for each workshop. (We cannot guarantee this as every workshop must be covered by a CA.) 
  • give each CA one session off during the conference to allow them to visit the exhibitors or attend another session of their interest.

Conference Assistants Perks

CA Personal Qualities and Expectations

We are seeking individual that possess the characteristics of being responsible, personable, dependable, prompt, firm and if necessary, assertive.


A Conference Assistant:

  • May present at a Workshop but NOT MORE THAN ONE.

  • WILL REGISTER FOR THE CONFERENCE using the process indicated by the Conference Assistants Chairpersons (Conference Registration Fee is waived.  New May 2021: "Special Consideration - Hotel Registration" see "Conference Assistant Perks"

  •  MUST BE PRESENT AT THE FULL CONFERENCE (includes the Friday evening CA organizational meeting - at approximately 9:30 pm).

  • Conference Assistants provide their OWN TRANSPORTATION AND MAKE THEIR OWN CONFERENCE OVERNIGHT ACCOMMODATIONS ARRANGEMENTS. When making hotel reservations, we suggest the Conference Center hotel, the Hyatt Rochester Hotel ($139.00/nt.).

  • SHOULD HAVE A FUNCTIONAL, FULLY CHARGED SMART PHONE/TABLET for the purpose of scanning participants ID at each session (for CTLE attendance purposes).

Conference Assistant Responsibilities

  • Attend the Conference Assistant orientation meeting where Conference duties are assigned.

  • Assist, as needed, with Conference Registration.

  • Assist at one workshop per session.
    - Scan name tags for registration.
    - Check with the presenter to make sure the room is as requested.
    - Enforce the no smoking policy.
    - Assist the presenter with distribution of materials.
    - Remain at your assignment for the entire session.

  • Arrive at assigned session 15 minutes early.

  • Perform miscellaneous duties as needed until 3:00 PM on Sunday.


If interested contact BOTH Jim Wysor AND Sharon Ortell at:

Jim Wysor:

Sharon Ortell:

Once you have been notified that you are accepted as a CA, you will receive information from the Chairpersons as to the registration pass code...  

REGISTRATION as a Conference Assistant:

ACCESS CODE:  The information provided by the chairpersons will include a pass code for registration.  

Email Address for Registration: You must be or become a STANYS member before you register as a CA.  Please use your STANYS log in email for your Conference Assistant registration email.  This is the email you provided which STANYS uses to communicate E-news letters ...  with you.

  Conference Assistant Conference Registration link

Conference Assistant Perks

Conference Assistants will receive Full Conference Registration to include dinner on Friday and Saturday plus Breakfast and Lunch each day, as well as the Friday Night Event (DINNER INCLUDED). 

Special Consideration - Hotel Reimbursement [Link to policy revision statement]
CA may petition to receive hotel reimbursement (a reimbursement of 50% of the Conference double room rate) in lieu of the conference registration waiver. The CA must live >30 miles from Conference and provide documentation that they are not receiving reimbursement for lodging from a District or another source 30 days prior to the Conference date. The CA will register and pay the Full Conference rate, which includes meals and will receive attendance to the Friday Night event (the event fee will be waived). There is not a mileage reimbursement. (To utilize this option send your request and documentation to the Conference Treasurer -

Contact information:
P.O. Box 2121
Liverpool, NY 13089

Powered by Wild Apricot Membership Software